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 How to obtain an ISBN or an ISSN

Obtain an ISBN or ISSN by completing the Victorian Government Library Service (VGLS) ISBN request online form and VGLS will email you the required number.

What is an ISBN/ISSN?

ISBNs and ISSNs are unique identifiers that are allocated to all publications prior to publishing. This applies to all Departmentally produced publications that will be distributed externally.

  • International Standard Book Number (ISBN) –unique identifier number allocated to a title or an edition.
  • International Standard Serial Number (ISSN) –unique number for each title produced as a serial or series - the ISSN identifies the serial or series, not the individual issue.

After publishing, copies of the publication should be forwarded to VGLS for inclusion in the Whole of Victorian Government library collection  and for legal deposit obligations.


Making changes to an existing publication? New ISBNs / ISSNs are required for:-

  • Revised  or new editions of a title
  • Different drafts of reports
  • Changes to the title or format


Identification of external or internal publications requiring ISBNs/ISSNs  

Examples of external publication requiring an ISBN/ISSN

Examples of internal publication NOT requiring ISBNs/ISSNs

Pamphlet / brochure / fact sheet containing information for the public

Advertising posters

CD of maps or documents

Calendars

Video providing information (not advertisements)

Milestone reports not made available to the public

Multimedia kits

Consultant reports

Reports

Internal reports or presentations

Online publications in PDF or Word format

Internal training guides

Regulatory impact statements

Online publications in HTML format only

Annual reports

 

Maps

 

Departmental newsletters

 


How do I request a ISBNs/ISSNs?

  1. Complete your document until printing stage.
  2. Request an  ISBN/ISSN online using the ISBN request online form

The ISBN will be e-mailed to you (usually within 24 hours). ISSNs are also available however, as they are allocated from the National Library of Australia, this may take a few days.
  1. Contact your Department’s communication/publication area for the correct logos and further information or assistance.
  2. Check that you have the correct copyright statement and disclaimer.


Legal deposit obligations

Legal deposit is a statutory provision which obliges publishers to deposit copies of their publications in libraries in the country in which they are published.
In Victoria, legal deposit is required under the Victorian Libraries Act 1988, s49. The Act requires the deposit within two months of every new publication published in Victoria.


Print and other hardcopy format publications

After printing you must provide five5 copies to be distributed to the following libraries:

  • 2 copies for the Victorian Government Library Service - 1 copy for lending, 1 copy for the departmental archive
  • 1 copy Victorian Parliamentary Library
  • 1 copy National Library of Australia
  • 1 copy State Library of Victoria

Send all copies to:

Registrar of Publications
Knowledge Resource Centre
607 Sneydes Road,
Werribee 3030
DX 210726


Serial publications

Serial publications include newsletters, magazines, annual reports etc. Copies of each issue must be supplied according to the above requirements. The supplied ISSN must be included on every issue.

Electronic publications

If you are producing a publication in electronic format for distribution by the internet and/or email you must provide a copy to the Knowledge Resource Centre for inclusion in the digital archive of departmental publications. PDF or other electronic format publications should be emailed to vgls.collections@dtf.vic.gov.au

Further information

Please contact VGLS on:

eForm: Ask a librarian

Email: vgls.collections@dtf.vic.gov.au

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